Marketing Event Coordinator Job at Vibrant Wellness, San Diego, CA

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  • Vibrant Wellness
  • San Diego, CA

Job Description

About Vibrant Wellness

Vibrant Wellness is a recognized leader in integrative health and wellness testing, offering cutting-edge diagnostics that empower providers and patients to take control of their health. As a key presence at major national conferences and industry events, we pride ourselves on showcasing innovation, science, and education in functional and longevity medicine.

This is a unique opportunity to get your foot in the door with a high-growth company in the diagnostic space.

Position Summary

We’re looking for a proactive and reliable Event Marketing Coordinator to assist our Event Marketing Manager with the planning and execution of events. This is a high-energy, roll-up-your-sleeves kind of role that blends logistics, organization, and hands-on support. The ideal candidate thrives behind the scenes, enjoys staying organized, and isn’t afraid of a little physical work.

Key Responsibilities

  • Support event execution including booth setup, breakdown, and logistics
  • Assist with packing, transporting, loading, and unloading event materials
  • Maintain and organize inventory in our local event storage unit (North County San Diego)
  • Handle shipping needs: drop-off and pick-up from FedEx or other carriers
  • Keep project management tools (e.g., ClickUp) updated with event timelines, shipping statuses, and task completions
  • Track and restock promotional materials, branded swag, and booth supplies
  • Travel to ~5–7 events annually (domestic travel; some overnight trips required)
  • Assist with onsite logistics to ensure a seamless experience
  • Perform administrative prep tasks like printing, labeling, and packing
  • Communicate clearly with the Event Marketing Manager regarding needs, deadlines, and potential roadblocks

Requirements

  • Must reside in North County San Diego (close proximity to storage unit is required)
  • Reliable personal vehicle with capacity to transport large bins and event equipment
  • Ability to lift and carry up to 30 lbs
  • Detail-oriented with strong organizational and time-management skills
  • Self-starter who communicates proactively and follows through on tasks
  • Comfortable with flexible schedules and occasional weekend work
  • Willing and able to travel for events (company covers travel expenses)

Bonus Skills (Nice to Have, Not Required)

  • Experience in event coordination, marketing, or tradeshows
  • Interest in health, wellness, or functional medicine
  • Familiarity with FedEx, shipping logistics, or inventory tracking
  • Tech-savvy with tools like ClickUp, Slack, and Canva

Job Tags

Temporary work, Local area, Flexible hours, Night shift,

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